Posted 3/21/2023

Submit your application by email to  Download an Application

Applications may also be completed in person at BAYFA Offices located at 1005 N. Main St., Broken Arrow.


  • Demonstrates strong organizational skills and an ability to prioritize and complete simultaneous projects with minimal supervision
  • Has ability to develop and implement policies, procedures, goals and objectives as well as ability and willingness to assume new responsibilities
  • Effective communication and email skills
  • Ability to responsibly manage a budget
  • Valid driver’s license as travel on behalf of BAYFA is required


  • Responsible for developing, planning and organizing programs for maintaining and purchasing athletic equipment for athletic teams
  • Assists Club Director(s) in purchasing equipment from vendors, maintains athletic equipment, including repair and upkeep, and must possess ability to determine any equipment breakdowns
  • Maintains inventory and establishes measures for meeting standards for safety and appearance of equipment
  • Keeps a complete inventory of all athletic equipment and clothing issued to all personnel, Coaches and Athletes
  • Maintains and cleans equipment and equipment room daily
  • Constantly alert for any equipment breakdowns
  • Maintains condition of equipment and clothing through reconditioning
  • Consults regularly with Club Director(s) and League Commissioner(s) concerning any equipment problems
  • Possesses knowledge of inventory control principles and methods; applicable safety requirements; and policies, procedures and guidelines established by professional organizations and/or governing agencies
  • Also has ability to take initiative to plan, organize, coordinated, and perform work in various situations when numerous and diverse demands are involved
  • Interacts in a professional manner with a diverse group of staff, faculty, Athletes, and the community in a service-oriented environment
  • Manages a budget and works within constraints of that budget
  • Must possess ability to work evenings, weekends, and holidays in accordance with athletic team season schedules
  • Collaborates with Club Director(s) to prepare athletic equipment budget proposals
  • Processes all invoices and receipts to ensure timely payment and monitors equipment budgets
  • Implements an inventory control system to ensure accurate recording of all purchases, repairs, maintenance and disposal of athletic equipment and apparel
  • Monitors daily maintenance of equipment, which includes laundry and repair and general upkeep of equipment
  • Arranges for repairs as necessary
  • Manages daily operations of equipment rooms and storage facilities ensuring each is operated in a clean, efficient, and effective manner
  • Assists with fitting individual student-athletes and management of team size charts
  • Adheres to proper recordkeeping and documentation for all equipment operations
  • Assists in the development, implementation and evaluation of policies and procedures for the facilities and operations area within athletics
  • Seeks opportunities for professional development and best practices within the area of sports programs facilities and operations
  • Assists, coordinates and completes special projects as assigned by the Club Director(s) and League Commissioner(s)
  • Assists with game operations and other events as needed
  • Establishes and maintains a computerized inventory of athletic apparel and equipment
  • Develops and maintains positive communications and effective working relationships with coaches, student-athletes and other personnel
  • Possesses knowledge of sports equipment and equipment safety, procurement practices and principles, inventory control and maintenance
  • Sets up athletic-related events including games and practices
  • Other duties as assigned by the Club Director(s) and League Commissioner(s)